Thursday, January 19, 2012

Eliminate Travel Time Required for EHS Inspections

Many inspections required for environmental (RCRA Tanks, SPCC Inspections, etc) or safety (eyewash, Emergency Lights, etc) compliance require very little time, maybe a minute or two, to complete.

Often, the bulk of the time committed to these inspections is the travel time to and from the individual inspected devices. These devices are typically scattered around the plant or campus. The technician performing these inspections may spend 5 to 10 minutes getting to each device, only to spend 1 minute to perform the actual test or inspection.

FieldDataPro has developed a way to eliminate the travel time required for these inspections. We have integrated mini barcode scanners, the size of automobile keyless entry devices, into our solution.

One scan of these devices, along with our Smart Barcoding System, can capture detailed inspection results that include:
  • Inspection Result (Pass / Fail)
  • Name of Person Completing Inspection
  • Date and Time of Inspection
  • Measured Value (Numerical)
Our miniscan devices cost less that $150, so it does not  break the bank to outfit each of your staff members with one.

Here's How Our System Works

As the EHS staff travels around the plant carrying out their normal duties, they perform inspections on devices at locations they pass by.

Lets say your technician has to meet a customer in the Chemical Storage Building. Why not have her inspect the satellite waste storage location in that area. She can record her results with her mini scanner.

Have a meeting in the Physical Science Building? Go ahead and test the emergency lights in the stairwell. Record your results with your mini scanner.

Using the mini scanner eliminates the need to go back to the office to get the clipboard. With it you are prepared to record your inspections at any time.

When you get back to your desk, simply plug the mini scanner in to the charging cable and your inspection results are automatically uploaded to our easy to use web application.

Each week a report can be run detailing which devices have been inspected, which devices failed inspection and any devices that have not been inspected.

A schedule report can also be run periodically, detailing for each device:
  • Last Inspection Date
  • Next Due Date
  • Days Past Due
Use our detailed reports to actively manage your inspections.

Towards the end of each period(week, month, quarter) our reports help identify which devices were not inspected over the course of the period.
The FieldData Pro system greatly reduces the time required to complete your regulatory inspections. And by using our system you will do a much better job of managing and documenting your inspections. 

Every organization I come in to contact with is facing the same challenges, more regulatory requirements, less people to do the work. At FieldData Pro, we help organizations do a better job managing their environmental and safety inspections while using less resources.

Monday, January 16, 2012

Send Safety Home with Your Employees

As a manager do you encourage your employees to take personal protective equipment home for personal use?

Do you even allow it?

I beleive  that encouraging employees to use company issued PPE at home can help improve safety performance at work. It accomplishes this by helping instill a safety mindset in your employees.
Reinforce Positive Behavior

A safety conscious employee gives thought before each endeavour and considers the safety risks associated with the job. This employee breaks the job down into it's steps, identifies the hazards associated with the step, identifies the precautions to mitigate the hazard and ensures these precautions are taken before proceeding.

Consider the potential hazards associated with household tasks:
  • Lawn mowing - Hearing Damage, Eye Injury
  • Cleaning Gutters - Fall Hazard
  • Painting - Inhalation hazards

This is just a fraction of the potentially hazardous tasks your employees can perform at home. By encouraging employees to use their safety glasses or ear plugs at home your will help make safe work practices habits that they will take to work with them.

Minimize Negative Reinforcement

The flip side of the previous example is to minimize the reinforcement of negative behaviour. One of the biggest impediments to safe work practices is the confidence some employees have in their ability to perform tasks without being injured even without following safe work practices. How many electricians do you know who are comfortable working 120 V or 480 V hot, without gloves, glasses and arc resistant clothing because they have done it hundreds of times before without incident.

Every time they "get away" with doing it the wrong way, their confidence in those methods grows. Interrupt this cycle by make it easier for them to do it the "right" way whether they are working at home or at work.

Create a Safety Conscious Family Environment

My kids wont let me or my wife drive a car without a seat belt on. They start hollering the instant we try to do it. That is because riding in a vehicle with a belt on has been the only way they have ever known. They don't know that seat belts were optional when we were growing up. And we are better off for that.

Develop that same safety conscious attitude in them towards household work. If your children see you wearing safety glasses and ear plugs when mowing the lawn, they will adopt that practice when it it their turn to mow the lawn. If they see you put a lockout device on the light switch when you are changing a light ballast, they will ask you why. Explain to them that you don't want Uncle Billy to accidentally electrocute them when he stops by unexpectedly and throws the light switch. Make it easy for your employees to create a safety conscious family environment by encouraging to use their company issued PPE at home.
Guidelines and Expectations

Of course you will have to set guidelines and expectations. The expectation should be that the equipment come back to the workplace and be in good condition. Guidelines should include notification to the supervisor that they will be borrowing the equipment. A simple email to the supervisor on a Friday afternoon letting them know that the employee will be using their electrical gloves at home over the weekend protects the employee from being accused of theft and helps the employer keep up with the equipment it provides.
In the end both the employer, the employee and their family will be safer and better off.